Phoenix Computers, can provide a complete digital imaging and printing infrastructure for your organisation, to enquire about our discovery process please contact us.
We can greatly enhance the print/copy/scan/fax provision for everyone and can also make substantial cost savings overall.
Why?
Because you:
- Spend a huge amount per annum on print consumables, with a high proportion of that held in stock within local areas and an equally high proportion of printed output hitting the litter bin.
- Aim to provide a better environment with less noise, heat, litter and clutter in working and office spaces.
- Wish to print off documents securely where only the owner can collect the print.
- Are committed to contributing to the global environment, through 21st century power-saving devices and streamlined, efficient stock and disposal processes.
Organisations across all sectors are increasingly adopting an intelligent, maintained, multi-functional print service, which combines photo-copy and print, upgrades the functionality and puts the institution in control of costs.
Managed print can:
- introduce a new fleet of multi-functional printers to deliver print, scan, photocopy, scan to email, fax where relevant, clipping, finishing etc.
- distribute printers strategically across large offices areas and public spaces such as foyer and key building areas
- introduce "pull printing" at the printer via authentication with Smartcard technology.
- allow intelligent reporting and accurate budgeting controls, with or without charging for print.
What is pull printing?
With pull-printing, you request your print as normal from your PC or laptop - but instead of printing out immediately on your local printer, your request queues. You may then "pull" from your queue at any printer, using your PIN or Smartcard to authenticate.
The benefits
- no more sifting through other people's print to find yours
- no more waste - you collect the output you need and delete unwanted draft
- ability to scan to mail, fax, folder - and send on from the printer duplex printing (on both sides of the paper) where required to achieve savings
- clip and finishing functions at the printer
- print when you want to, where you want to, securely - and queue print from home
- Smartcard technology - a quantum leap towards a single card that will access all eventual building resources and facilities
- a community resource that is flexible, reliable, ergonomic and economic
- a stepping stone towards our intelligent buildings of the future
Discovery Process
Phoenix is well versed at discovering the complexity of your print environment, from collecting the usage data from networked devices to counting just how many small inkjet printers there may be scattered around your organisation. We map all devices found onto your existing floorplans so you may fully understand your current environment. From here we can calculate your running costs as well as finding out first hand what requirements you or the end user may have. After this consultation we can then start to redesign your print infrastructure and propose your new environment showing both hard and soft cost savings which may have previously been unknown.
Phoenix understand that a proper discovery is required to help us fully understand your current environment is essential for a managed print environment, however it can also be accompanied by a PC audit at the same time.
We can unobtrusively run automated discoveries on your network whenever a PC / Laptop or Thin client is logged on to. These can prove invaluable for licensing, fleet management and making sure certain unwanted programs are not being ran on your network.
Click Here for an example of our automated snapshot (these can be configured to show as little or as much information as you require) and can consist of:
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Free Disk Space
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MS Windows Serial number, version, Service pack number
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MS Office Version, serial number
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Computer Make, Model, Serial Number
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Users logon name
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Mac, IP address
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Memory, Hard Drives, Optical Drives, Processor type and speed
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All installed software and much much more
A further audit can be performed at the time of a physical walk around to pick up machines not used since the software audit began, non networked or portable devices, further information can be gathered here such as:
Click Here for an example of the physical walk around.
Click Here for example floor plans.
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